Overview
The Zoom Integration enables admins to automatically create Zoom Meetings for live events, register users to the meeting, track attendance, and upload the recording in the lesson pages.
Permissions:
First, in order to enable the Zoom integration, an Org Admin will need to choose the option on the Org Admin Dashboard. Once this is complete, the Course Builders may validate the integration when making a Zoom Live Event.
There are two types of Zoom integrations that NovoEd provides:
- Zoom Connector - Account Level
- Zoom Connector - User Level
|
Feature/Requirement |
Account Level Permission |
User Level Permissions |
|
Account Level Permissions Needed |
One-time permission granted by a Zoom admin on your account at the time of org enablement |
None needed. Each user account is automatically validated the first time they set up a live event. |
|
Course Builder Permissions Needed |
None needed, granted at the account level. |
Each course builder must permit the use of their account when they set up their first live event. All future events for that course use those permissions. |
|
Concurrent Sessions Allowed |
Multiple users can create and manage live events, allowing more concurrent Zoom meetings. |
Only one user can create live events for a course, limiting the number of concurrent Zoom meetings. |
|
Learner Attendance Tracked |
Attendance and Duration Tracked |
Attendance Tracked |
|
Recordings Imported |
Imported within 24 hours after meeting completion. |
Imported within 24 hours after meeting completion. |
Zoom Connector:
- If you would like to enable the Zoom Connector - Account Level version of the integration continue with this article.
- If you would like to enable the Zoom Connector - User Level integration please go here.
To enable this integration, one must first enable the NovoEd Zoom Connector - Account Level Integration for the organization before course builders are able to add Zoom Live Events. Please note that this integration requires a paid Zoom account (Pro or Higher).
Org Admin: Enable NovoEd Zoom Integration Marketplace App (NovoEd Connector - Account Level)
An Org Admin may enable course builders to create Zoom Live Events by enabling Account Level Zoom integration in the org admin dashboard.
Organization Set-Up
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6. Click “Authenticate NovoEd Connector” - make sure that you are logged into your zoom account as an admin. If you are not an admin on the account you will get an error message that says “You cannot install the app because you don’t have the required permissions.” Please log out of your account and log in again as an account admin.
7. Review the connector permissions grants and then select “Authorize”.
8. If you have the required permissions you will get the following success message.
Course builders can now create Live Events with user accounts associated with the Zoom account used to enable the integration.
Course Builders: How to Set Up Zoom Live Events with Account Level Permissions
- Click to add a Live Event.
- Then provide either the User ID or Email of the Zoom user account of the meeting's owner/host.
You will then be asked to provide the following details about the meeting:
- Topic
- Description (optional)
- Start Time
- Time Zone
- Duration
- Alternative Hosts (optional)
You can also choose to enable or disable the following options:
- Record the meeting automatically
- Start participant video automatically
- Mute participants upon entry
- Send Zoom registration emails to all learners (not recommended)
- Track attendance*
How an Admin Can Uninstall the NovoEd Connector - Account Level Integration:
If the account admin wants to remove/uninstall the integration they must revoke access, by going into their Zoom admin account and uninstalling the app.
- The Zoom account admin can go to https://marketplace.zoom.us/user/installed when logged into Zoom to remove the NovoEd Connector - Account Level app.
- Uninstalling the app will disable the integration for ALL NovoEd organizations that use this integration.
- If you disable the Zoom integration, all your existing Zoom meetings will be converted to Live Events with links and will lose all automatic Zoom integration features such as automatic attendance tracking, importing of recordings, and automatically reflecting meeting updates. Once made, these changes cannot be undone.
- Remember to select “Grant App developer consent to retain data” so that all of the imported recordings will not get deleted.
