Outlook Calendar Integration (Admin-Level)

Overview

The Outlook Calendar Integration (Admin-Level) integrates NovoEd with a single Microsoft 365 Outlook Calendar. Courses created after the integration is enabled will create Outlook Calendar events for course live events and activities or assignments with deadlines for enrolled learners

NOTE: The Microsoft 365 account used for this integration must be an E1 license or above.

Directions

First, an Org Admin will need to enable the Outlook Calendar Integration (Admin-Level). Enabling the feature at the org level will give Course Builders the option of enabling Course Calendar for specific courses. However, in order to to control which mailbox is the sender for events and invites, you must disable the Outlook Calendar Integration (Admin-Level), and enable Microsoft Teams for Live Event and Calendar Oauth (User-Level) App at the Org Level.

Course Builder directions are located here.

To enable the Microsoft 365 Calendar Integration (Org-Level)

1. As an Org Admin select the Admin Tools in the left hand side navigation.

2. Select Advanced Settings

3. Select the Integrations tab.

4. Under the integrations tab, select Workplace Tools.

5. Select Outlook Calendar Integration (Admin-Level) card.
   

6. Select the blue Enable button.

7. On the Microsoft “Pick an account” page, select the account NovoEd will use to create calendar events. As a best practice, this should be a generic account (provisioned with a mailbox/calendar) rather than an account tied to a specific person. 

This email address will appear as the organizer for all calendar events across all courses.

5. When setup is complete, a success message will appear atop the Advanced Settings page, the email address configured and an option to disable will appear within the Microsoft 365 Calendar Integration (Admin-Level) card.

How will the integration appear to learners?

Once the integration is configured, learners will then receive both an email notification and calendar invite in Outlook:

Updates to the event will be synced to the learner's calendar as well:

Re-authentication Alerts

When the authorization for the Microsoft 365 Calendar integration has expired, Org Admins will receive an alert within the platform and via email. While in this state, the Calendar integration will not be able to create or update calendar events.

Please follow the steps provided in the email to reauthorize the integration. An in-platform notification will also be displayed atop the NovoEd admin interface, so the integration can be reauthorized.

The Calendar integration will start creating events after reauthorization is completed. 

Do you have any questions?

Submit a request or email the NovoEd Support Team at hello@novoed.com.

Thank you!