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Workday Learn Integration
Updated 2 days ago

Overview

NovoEd provides an integration with Workday Learn that allows admins to export and add Workday topics to NovoEd courses.

Integration Features

  • Course publishing and updates

    Workday Learn automatically syncs NovoEd course details into Workday Learning via CCL APIs Details synced include:

  • Course Title

  • Description

  • Language

  • Images

  • Topics

  • Status

  • Seamless learner discovery and launch experience

    Enable users to discover courses within Workday and launch directly into NovoEd without interrupting their workflow.

  • Course progress and completion tracking

    Send learner progress and completion data from NovoEd back to Workday, ensuring learning records are current.

Integration Benefits

  • Decreases the admin workload

    Integrating with Workday Learn eliminates the need for manual course entry and status tracking across platforms, saving time and minimizing errors.

  • Provides reliable learning records

    This integration ensures transcripts and reports reflect real-time learner activity through automated synchronization.

  • Improves learner engagement

    The Workday Learn Integration offers a smooth transition from discovery to learning, enhancing user satisfaction and course adoption.

Below is a detailed step by step guide to configure the Workday Learn LMS integration at the Org Level for NovoEd.

Note: To ensure a smooth user experience, a Single Sign-On must be configured. If SSO is not yet configured, please refer to our Single Sign-On documentation and engage with the Support Team by filing a support request.

Permissions

  • Org Admin to enable integration and manage tags

  • Course Manager to add tags to courses

Workday Learn Resources

Workday Cloud Connect for Learning Set Up Directions

  1. Follow the steps outlined in “Configure Cloud Connect for Learning”

    1. Select NovoEd from the provider list. (Or Test Provider if NovoEd is not yet available)

      Notes:
      -NovoEd recommends creating a new topic to set as default in the CCL.
      -Topics and Tags will be unmapped until first import has occurred.

      image.png

  2. Capture all Credentials in “Manage Credentials Step:

    image.pngNote: All 3 URLs, along with the Client ID and Client Secret will be required.

  3. Go through Conclusion and complete the set up.



Enable Workday Learn Integration In NovoEd

  1. As an Org Admin, click Admin Tools on the left hand side menu

  2. Click Advanced Settings

  3. From the Advanced Settings menu, click the Integrations tab.

  4. Scroll towards the center of the Integrations tab and click Configure under "LMS Integration"

  5. Choose Workday Learning from the drop down menu at the top of the LMS Integration configuration page.
    image.png

  6. Once Workday Learn has been selected, input the fields you have saved from the Workday Learn Integration:

    1. Client ID

    2. Client Secret

    3. Auth URL

    4. Tracking URL

    5. Content URL

image.png

  1. Once authorization is complete, upload your Topics list from Workday as a CSV.

image.png

  1. Confirm the topics you have uploaded as correct:
    image.png

  2. Mark any Topics you may want applied to all courses by selecting them as default.
    Notes:
    -Default topics are applied to any Open and Released Production Course.
    -Once a topic has been added to NovoEd, it may not be deleted from the User Interface.
    image.png

Exporting Topics from Workday Learn

If you do not already have a Topic CSV from Workday Learn, you may export them as a spreadsheet from the LMS — Please see steps below:

  1. From the Workday Learn dashboard, click HR Operations and then Learning Admin
    image.png

  2. On the next page, click the Export to worksheets icon on the right hand corner of the top of the topics list:
    image.png

  3. Next, click File>Download as...>Comma-separated values (.csv)
    image.png

Course Syncing

  1. All courses will sync to Workday Learn once enabled in your institution provided that the following criteria is met:

    1. Is a Production Course

    2. At least 1 Topic

    3. Is Released and is Open.

  2. A Course Sync Update will occur when any of the following details are updated within the course:

    1. Course Title

    2. Course Description

    3. Course Cover Picture

    4. Default Course Language

    5. Topics

    6. Course Status: Open or Closed

  3. Course can be confirmed sync by looking at the Content ID
    image.png

Do you have any questions?

Submit a request or email the NovoEd Support Team at hello@novoed.com. Thank you!

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